Tangible property must be reported electronically. Reports are due on July 1 of every year.
Reports should include safe deposit box contents that have remained unclaimed by the owners for five years. Safekeeping properties, loan collateral and any other tangible properties not held in safe deposit boxes should be reported after remaining unclaimed for three years.
The three or five-year abandonment periods commence on the date of last contact with the property owners.
The report must include the names and addresses of the missing owners, the total value of all U.S. cash and the box number or safekeeping receipt number. Be sure to include an accurate email address with the report.
The property should not be shipped with the July 1 report. We will assign a shipping date for the property, and the notice will be emailed to you approximately 30 days before the scheduled date.
|Safe Deposit Box Contents||Five (5) years from the expiration date of the last rental payment (i.e., the rental payment then due went unpaid).|
|Unclaimed Loan Collateral||Three (3) years from the date the loans were paid in full, and the collateral was available for return to the borrowers.|
|Safekeeping Properties||Three (3) years from the date of last contact with the property owners.|
If the owners have other active accounts with an institution, or there is other evidence of contact, their property is not reported as unclaimed, even though the abandonment criteria have been met.
All boxes should be drilled and inventoried prior to preparing the holder report.
The property of each owner must be packaged in an envelope with the property owner’s name and the box number (or safekeeping receipt number) printed clearly on the outside of the envelope.
Print and complete the Form 53-127, Unclaimed Property Standardized Inventory Sheet (PDF), by entering the quantity of items in the categories listed below. Staple the sheet to the outside of the envelope.
|Papers||Do not itemize papers of no value.|
|Military Discharge Papers and Wills||Military discharge papers and wills should be signed originals.|
|U.S. Cash||Include the face value of all U.S. coins and currency in the box or safekeeping envelope. Do not send checks in place of actual cash. Do not run coins through a counting machine.|
|Foreign Coins||Country of origin or face value is not required.|
|Foreign Currency||Country of origin or face value is not required.|
|Rings||The description of each item is not required.|
|Bracelets||The description of each item is not required.|
|Necklaces/Pendants||The description of each item is not required.|
|Earrings||The description of each item is not required.|
|Pins||The description of each item is not required.|
|Wrist Watches /Pocket Watches||The description of each item is not required.|
|Savings Bonds||Include the face value and a quantity of all bonds in the box.|
|Securities||Securities include stock certificates, interest coupons, etc. When describing securities-related properties, include the registered owners’ names and names of the security issuers.|
|Firearms||Contact the local law enforcement agency if firearms are found in a safe deposit box. Firearms must not be sent to the Comptroller’s office until police have unloaded the weapons.|
|Ammunition /Controlled Substances||Do not send these items to the Comptroller’s office. Contact the local law enforcement agency if ammunition or controlled substances are found in a safe deposit box and they will confiscate those items. Include a letter with the inventory sheets, explaining that those items were found but turned over to your local law enforcement agency.|
|Miscellaneous Items||Include a brief description of any items that do not fall into the above categories.|
You will receive an email with your scheduled shipping date approximately 30 days in advance. This email will include the Safebox System Inventory, which is a list of items to be shipped to us.
If property is reported from a central location, it must be sent as a single shipment. The shipment may include multiple containers.
Complete and include Form 53-129, Safe Deposit Box Remittance (PDF).
Print the Safebox System Inventory received with the shipping notification. This is your packing slip.
When packaging items for shipment:
All containers must be shipped using a courier service. Do not use the United States Postal Service.
All shipments must require a signature upon delivery.
Ship packages to:Texas Comptroller of Public Accounts
Send an email with the tracking information to firstname.lastname@example.org.
In 2015, the Texas Legislature passed House Bill 855, which requires state agencies to publish a list of the three most commonly used Web browsers on their websites. The Texas Comptroller’s most commonly used Web browsers are Google Chrome, Microsoft Internet Explorer and Apple Safari.