Ordering agencies must report vendor performance — whether satisfactory, unsatisfactory or exceptional — on all purchases of $25,000 or more; the Comptroller strongly encourages reporting for purchases under $25,000 as well. Reporting is a valuable tool to assist purchasing entities in determining best-value. Reports should be entered not later than 30 calendar days after completion of the purchase or service.
A statement will need to be placed in the IFB or RFP stating that vendor past performance may be a best-value evaluation factor and that the Vendor Performance Tracking system could be used as part of the best-value criteria. Please see the Vendor Performance Best-Value Clause.
Vendor performance scores are updated daily. Delegated/exempt tallies and exceptional performance reports are updated as soon as they are finalized. When a VPR has been entered into the system, it is moved into a 14-day hold status to allow the vendor time to respond to the report if unsatisfactory codes are included. If the vendor does not respond to a negative review on a Statewide Procurement Division (SPD) term contract, SPD will work with the vendor and agency submitting the report to achieve resolution for concerns raised.
Contact your agency superuser to request access to the VPTS. Once your user account is created, you can enter a VPR through the Vendor Performance Reporting application.
All of these are exempt from the requirement to submit vendor performance reports.
That depends. Grant-funded procurements are exempt from the reporting process IF the grant funds are directly used to carry out a state program or secure materials to do so. However, if the grant funds are spent for goods and services to support work required to complete the grant, vendor performance reporting is required.
Example: The purchase of vaccines paid for with grant funds for a state agency’s use to inoculate persons at a state facility is exempt from vendor performance reporting; purchase of refrigerators used to store the vaccines would not be exempt from vendor performance reporting.
Please email the Vendor Performance Program with the information listed below: Please do not submit a second report.