purchasing

Fiscal 2017 – Year End Open Market Requisition (OMR) Procedures

SPD Contact:
Dee Dorsey, Manager, Statewide Contract Development
Phone: 512-475-2459
E-mail: dee.dorsey@cpa.texas.gov

Prior to submitting an OMR for Fiscal year 2017 purchase(s), state agencies are required to use CPA Term contracts through TxSmartBuy, Managed contracts, TIBH and TCI commodities and services, if they satisfy the agency’s procurement needs. These contracts can be found online.

The Texas Multiple Award Schedule (TXMAS) contracts are for optional use. An agency should conduct a search of all SPD term contracts for the functional specifications or service requirements and if the needed goods are services are unavailable, conduct a search of all applicable TXMAS contracts. A best value determination must be included in the procurement file when using a TXMAS contract. Purchase Orders for TXMAS contracts must be entered through the TxSmartBuy on-line ordering system. If there is only one applicable TXMAS Contract, it is recommended that a solicitation be processed using the appropriate procurement method.

Fiscal 2017 OMR Submission Deadline: May 1, 2017

Submit to: open.market@cpa.texas.gov

Requisitions will be prioritized in the order in which they are received.

View the new/updated Open Market Requisition (OMR) form.

  • The form must be completed in its entirety as applicable to the commodities and services requested.
  • Proprietary Justifications: Pursuant to Section 2155.067 of the Texas Government Code, the justification must be signed by the Executive Director or designee(s) listed in the Agency’s Procurement Plan and submitted with the OMR.
  • Attachments/Exhibits: Provide attachments or exhibits to be included as a part of the solicitation when submitting an OMR for SPD review.

Fiscal 2017 -- TxSmartBuy On-Line Orders

Purchase orders should be processed no later than Thursday, Aug. 31, 2017, to be considered Fiscal 2017.

Purchase orders processed in TxSmartBuy on or after Sept. 1, 2017 will be considered Fiscal 2018 procurements. Confirmation orders are not recommended in TxSmartBuy.

Year End Consumables Purchase: Purchase orders for consumables should be processed in accordance with the guidance provided in eXpendit State Purchase Policies, Fiscal Matters, Appropriation Year Determination.

Mail Equipment Lease - Contract No. 985-L1 – Mail equipment leased under this contract prior to or by August 31, 2017 will survive the terms of the CPA contract.

Fiscal 2018 Deadline for Open Market Requisition, Commodities $50,000 or more, to be effective for delivery and invoicing after September 1, 2017

Requisitions funded by Fiscal 2018 appropriations should include the indicator for the fiscal year as 18. These requisitions may be submitted to SPD prior to Sept. 1, 2017. If a contract must be in place by Sept. 1, 2017, the OMR must be documented with that information. Unless noted on the requisition, these will be prioritized for processing after the Fiscal 2017 requisitions.