purchasing

Fiscal Year End Procedures

Open Market Requisition (OMR) Submissions

Submit OMR Requests by email to the Statewide Contract Development team.

An OMR may be submitted at any time. However, as fiscal year end approaches, the requestor should consider the OMR processing time noted above, the time necessary to complete the solicitation, and the time remaining in the fiscal year when submitting for delegation of a fiscal year end purchase. SPD recommends OMR submissions for current fiscal year purchases be submitted no later than May 1. Complex procurements requiring more time to complete may need to be submitted prior to this date to allow sufficient time for the solicitation process.

Requisitions funded by the next fiscal year appropriations may be submitted to SPD during the current fiscal year. These submissions should indicate the appropriate fiscal year. If a contract must be in place before the next fiscal year, the OMR should include that information. Unless noted on the requisition, OMRs for the current fiscal year will be prioritized for processing over the next fiscal year requisitions.

Fiscal Year End Texas SmartBuy Orders

Purchase orders should be processed no later than Aug. 31 to be considered a current fiscal year purchase.

Purchase orders processed in Texas SmartBuy on or after Sept. 1 will be considered a procurement of the next fiscal year. Confirmation orders are not recommended in Texas SmartBuy.

Year End Consumables Purchase:

Purchase orders for consumables should be processed in accordance with the guidance provided in eXpendit State Purchase Policies, Fiscal Matters, Appropriation Year Determination.