Year End Open Market Requisition (OMR) Procedures

Statewide Procurement Division (SPD) Contact: open.market@cpa.texas.gov

Prior to submitting an OMR for purchase(s), state agencies are required to use CPA Term contracts through Texas SmartBuy, managed contracts, WorkQuest (formerly TIBH Industries) and Texas Correctional Industries (TCI) commodities and services, if they satisfy the agency's procurement needs. These contracts can be found on Texas SmartBuy.

The Texas Multiple Award Schedule (TXMAS) contracts are for optional use. An agency should conduct a search of all SPD term contracts for the functional specifications or service requirements and if the needed goods are services are unavailable, conduct a search of all applicable TXMAS contracts. A best value determination must be included in the procurement file when using a TXMAS contract. Purchase Orders for TXMAS contracts must be entered through the Texas SmartBuy online ordering system. If there is only one applicable TXMAS Contract, it is recommended that a solicitation be processed using the appropriate procurement method.

Current Fiscal Year OMR Submission Deadline: May 1

Submit to: open.market@cpa.texas.gov

Requisitions will be prioritized in the order in which they are received.

Download the Open Market Requisition (OMR) form.

  • The form must be completed in its entirety as applicable to the commodities and services requested.
  • Proprietary Justifications (as applicable): Pursuant to Section 2155.067 of the Texas Government Code, the justification must be signed by the Executive Director or designee(s) listed in the Agency's Procurement Plan and submitted with the OMR. Proprietary Justification form (PDF) (optional).
  • Attachments/Exhibits: Provide specifications, attachments, and exhibits to be included as a part of the solicitation when submitting an OMR for SPD review.

Fiscal Year End Texas SmartBuy Orders

Purchase orders should be processed no later than Aug. 31 to be considered a current fiscal year purchase.

Purchase orders processed in Texas SmartBuy on or after Sept. 1 will be considered a procurement of the next fiscal year. Confirmation orders are not recommended in Texas SmartBuy.

Year End Consumables Purchase: Purchase orders for consumables should be processed in accordance with the guidance provided in eXpendit State Purchase Policies, Fiscal Matters, Appropriation Year Determination.

Deadline for Open Market Requisition, Commodities $50,000 or more, to be effective for delivery and invoicing after September 1.

Requisitions funded by the next fiscal year appropriations should include the indicator for the appropriate fiscal year. These requisitions may be submitted to SPD prior to Sept. 1 of the current fiscal year. If a contract must be in place by Sept. 1 of the current fiscal year, the OMR must be documented with that information. Unless noted on the requisition, OMRs for the next fiscal year will be prioritized for processing after the current fiscal year requisitions.