purchasing

Texas Multiple Award Schedule Program

The Statewide Procurement Division’s (SPD) Texas Multiple Award Schedule (TXMAS) Program establishes TXMAS contracts to supplement SPD Term Contracts. The TXMAS Program adapts existing, competitively awarded, governmental contracts to service the procurement needs of state agencies and Texas SmartBuy members.

TXMAS contracts take advantage of the most favored customer pricing and under certain circumstances; an agency or local governmental entity may negotiate a lower price for the goods or services offered on a TXMAS contract. Customers must make a “best value” determination by following the TXMAS purchasing procedures as outlined in the State of Texas Procurement and Contract Management Guide.

QUALIFICATIONS FOR A TXMAS CONTRACT

To qualify for a TXMAS contract the applicant must submit a completed TXMAS Offer Packet Application. Interested applicants must meet the requirements found on page one of the TXMAS Offer Packet Application Checklist.

PRODUCTS OR SERVICES NOT ACCEPTED

  • Information Technology (DIR)
  • Job Order Contracts
  • Engineering Services
  • Consulting Services
  • Other professional services in accordance with Government Code, Chapter 2254.

BASE CONTRACTS NOT ACCEPTED

SPD reserves the right to accept or deny any submitted base contract deemed to be unacceptable at the time of review. The following list is not exhaustive.

  • BuyBoard
  • Agency Blanket Purchase Orders
  • ESC (Education Service Center Contracts)
  • COG (Council of Government Contracts)

APPLYING FOR A TXMAS CONTRACT

TXMAS Offer Packet Submission Schedule

TXMAS Offer Packets will be accepted for the first month of each quarter. The state operates on the following quarterly schedule:
Quarter 1 - September 1
Quarter 2 - December 1
Quarter 3 - March 1
Quarter 4 - June 1

For questions regarding the TXMAS Program, please contact (512) 463-3034, option 3 or txmasoffer@cpa.texas.gov.

Interested applicants should download, complete, and submit the below TXMAS Offer Packet Application Documents. Complete TXMAS Offer Packet Applications consist of the TXMAS Offer Packet Application Checklist, TXMAS Catalog Template, and the Sample TXMAS Terms and Conditions. Submission of a TXMAS Offer Packet Application does not guarantee award of a TXMAS contract. Awarding a TXMAS contract is at the sole discretion of SPD. Incomplete TXMAS Offer Packet Applications may result in rejection.

SUBMIT COMPLETED TXMAS OFFER PACKET APPLICATION TO: txmasoffer@cpa.texas.gov.

REQUIRED TXMAS Offer Packet Application Documents

Help Documents

Evaluation of TXMAS Offer Packet Applications may require additional information. If the requested information is not received within the allotted time frame, the TXMAS Offer Packet Application will be declined. A new TXMAS Offer Packet may be submitted after a 180-day waiting period.

Incomplete TXMAS offer packet applications may result in rejection.

DEALER AUTHORIZATION

An authorized TXMAS dealer delivers the product/service to the customer. A dealer receives the purchase order, writes an invoice, and receives payment by the purchasing entity. Applicants requiring dealers on a potential TXMAS contract must indicate so on the TXMAS Offer Packet Checklist. Dealer documents will be sent to the applicant separately for completion.

For current TXMAS contractors requesting new dealers, please request dealer documents from txmas@cpa.texas.gov.

TXMAS CUSTOMERS

Disaster recovery purchases: The Federal Emergency Management Agency (FEMA) has provided rules and guidance relating to federal disaster assistance. Customers must determine whether their purchases meet the requirements imposed based on their source of funding. The Comptroller's office may provide information about the base contract, TXMAS Terms and Conditions, and contracting process to inform that determination. However, the Comptroller's office cannot advise whether a particular purchase will be allowable under the terms of a particular grant or other agreement. The determination that a cost is not allowable will be made by FEMA or other appropriate federal entity. For additional guidance, please review the FEMA Cooperative Purchasing Agreement White Paper (PDF).