purchasing

Texas Multiple Award Schedule Program

The Statewide Procurement Division’s (SPD) Texas Multiple Award Schedule (TXMAS) Program establishes TXMAS contracts to supplement SPD Terms Contracts. The TXMAS Program adapts existing competitively awarded federal government or any other governmental entity contracts to service the procurement needs of state agencies and Texas SmartBuy members.

TXMAS contracts take advantage of the most favored customer (MFC) pricing and under certain circumstances; an agency or local governmental entity may negotiate a lower price for the goods or services offered on a TXMAS contract. Customers must make a "best value" determination by following the TXMAS purchasing procedures as outlined in the State of Texas Procurement and Contract Management Guide.

QUALIFICATIONS FOR A TXMAS CONTRACT

Interested vendors must meet the following requirements for consideration of a TXMAS contract:

  • Current, valid base contract in place with a minimum of one-year remaining, including renewals.
  • Ability to verify pricing online through the base contract website or by another approved alternate means.

PRODUCTS OR SERVICES NOT ACCEPTED

BASE CONTRACTS NOT ACCEPTED

The following list is not exhaustive. SPD reserves the right to accept or deny any submitted base contract deemed to be unacceptable at the time of review.

  • BuyBoard
  • Agency Blanket Purchase Orders
  • PACE
  • HGAC

APPLYING FOR A TXMAS CONTRACT

Qualified vendors can download the Offer Packet Checklist and submit all required documents to initiate the review for a potential TXMAS contract. Submission of a TXMAS Offer Packet does not guarantee award of a TXMAS contract. Awarding a TXMAS contract is at the sole discretion of SPD.

SUBMIT COMPLETED TXMAS OFFER PACKETS TO: txmasoffer@cpa.texas.gov.

During the evaluation of the submitted TXMAS Offer Packet, additional information may be requested. If the requested information is not received within the allotted time frame, the TXMAS Offer Packet will be declined and a new TXMAS Offer Packet must be submitted. A new TXMAS Offer Packet may be submitted after a 180-day waiting period.

Incomplete TXMAS offer packet applications may result in rejection.

DEALER AUTHORIZATION

An authorized TXMAS dealer delivers the product/service to the customer. A dealer receives the purchase order, writes an invoice, and receives payment by the purchasing entity. The dealer documents must come from the applying contractor for new applications.

For contractors with a current TXMAS contract, please submit dealer documents to txmas@cpa.texas.gov.

Required Dealer Documents:

TXMAS CUSTOMERS

Disaster recovery purchases: The Federal Emergency Management Agency (FEMA) has provided rules and guidance relating to federal disaster assistance. Customers must determine whether their purchases meet the requirements imposed based on their source of funding. The Comptroller's office may provide information about the base contract, TXMAS terms and conditions, and contracting process to inform that determination. However, the Comptroller's office cannot advise whether a particular purchase will be allowable under the terms of a particular grant or other agreement. The determination that a cost is not allowable will be made by FEMA or other appropriate federal entity. For additional guidance, please review the FEMA Cooperative Purchasing Agreement White Paper (PDF).