As an alternative purchasing method, the Statewide Procurement Division establishes Texas Multiple Award Schedule (TXMAS) contracts that have been developed from contracts awarded by the federal government or other governmental entities.
The General Services Administration's (GSA) Federal Supply Service awards Federal Supply Schedule contracts by competitive procurement procedures for more than 20 schedules that cover multiple commodities and services. The prices reflected on GSA schedule contracts are the most favored customer (MFC) prices and the maximum price allowable.
TXMAS contracts take advantage of the MFC pricing and under certain circumstances, an agency or local governmental entity may negotiate a lower price for the goods or services offered on a TXMAS contract. A "best value" purchase must be made by following the TXMAS purchasing procedures.
Consulting services contracts are no longer offered as part of the Comptroller's TXMAS program and any state agency or local governmental entity currently utilizing such services under TXMAS must procure them in accordance with Government Code, Chapter 2254.
Purchase Orders must be placed through the Texas SmartBuy online ordering system.
Offline orders are not allowed.
Disaster recovery purchases: The Federal Emergency Management Agency (FEMA) has provided rules and guidance relating to federal disaster assistance. Customers must determine whether their purchases meet the requirements imposed based on their source of funding. The Comptroller's office may provide information about the base contract, TXMAS terms and conditions, and contracting process to inform that determination. However, the Comptroller's office cannot advise whether a particular purchase will be allowable under the terms of a particular grant or other agreement. The determination that a cost is not allowable will be made by FEMA or other appropriate federal entity. For additional guidance, please review the FEMA Cooperative Purchasing Agreement White Paper (PDF).
Vendors with a current GSA Federal Supply Service Contract or local government entity contract, may download the Offer Packet E-Docs to initiate the review for a Contract.
ATTENTION: THE TXMAS PROGRAM IS NOT CURRENTLY ACCEPTING APPLICATIONS FOR NEW TXMAS CONTRACTS. OFFER PACKETS SUBMITTED PRIOR TO JANUARY 8, 2019, ARE BEING REVIEWED BY THE TXMAS TEAM. THE PROGRAM WILL REOPEN FOR NEW OFFER PACKETS ON MAY 15, 2019.
Incomplete TXMAS offer packet applications may result in rejection.
A dealer delivers the product/service to the customer. A dealer receives a purchase order, writes an invoice, and will get paid by the purchasing entity. If dealers are needed on your TXMAS contract, please read the following information. All required documents must be submitted by the contractor.
Note: For contractors with a current TXMAS contract, please submit dealer documents to firstname.lastname@example.org.
Required Dealer Documents:
In 2015, the Texas Legislature passed House Bill 855, which requires state agencies to publish a list of the three most commonly used Web browsers on their websites. The Texas Comptroller’s most commonly used Web browsers are Google Chrome, Microsoft Internet Explorer and Apple Safari.