purchasing

Texas Multiple Award Schedule Program

As an alternative purchasing method, the Statewide Procurement Division establishes Texas Multiple Award Schedule (TXMAS) contracts that have been developed from contracts awarded by the federal government or other governmental entities.

The General Services Administration's (GSA) Federal Supply Service awards Federal Supply Schedule contracts by competitive procurement procedures for more than 20 schedules that cover multiple commodities and services. The prices reflected on GSA schedule contracts are the most favored customer (MFC) prices and the maximum price allowable.

TXMAS contracts take advantage of the MFC pricing and under certain circumstances, an agency or local governmental entity may negotiate a lower price for the goods or services offered on a TXMAS contract. A "best value" purchase must be made by following the TXMAS purchasing procedures.

Consulting services contracts are no longer offered as part of the Comptroller's TXMAS program and any state agency or local governmental entity currently utilizing such services under TXMAS must procure them in accordance with Government Code, Chapter 2254.

For State Agencies and Texas Smartbuy Membership Program

Purchase Orders must be placed through the TxSmartBuy.com on-line ordering system. Offline orders are not allowed.

Dealers:

A dealer delivers the product/service to the customer. A dealer receives a purchase order, writes an invoice, and will get paid by the purchasing entity. If dealers are needed on your TXMAS contract, please read the following information. All required documents must be submitted by the contractor.

Required documents if the dealer is a Texas HUB:

  • Authorization of HUB Dealer (on contractor’s letterhead)
  • HUB Dealer’s Acceptance (on dealer’s letterhead)
  • Copy of HUB Certificate - sent to contractor by HUB dealer

Required documents if the dealer is not a Texas HUB:

  • Authorization of Dealer (on contractor’s letterhead)
  • Dealer’s Acceptance (on dealer’s letterhead)

For Vendors

Applying for a TXMAS Contract:

Vendors with a current GSA Federal Supply Service Contract or local government entity contract, may download the Offer Packet E-Docs to initiate the review for a Contract.

Note: TXMAS is not accepting new offer packets at this time. TXMAS will reopen for new offer packets on Sept. 20, 2017.

  • New offer packet documents will be posted shortly.
  • NIGP Commodity Book (for completion of contract materials)

Incomplete TXMAS offer packet applications may result in rejection. Upon rejection, a complete offer packet may be resubmitted for consideration starting September 1, 2017.

Who Purchases from TXMAS Contracts: