Office of Vehicle Fleet Management

The Office of Vehicle Fleet Management (OVFM) within the Statewide Procurement Division (SPD) is charged with the establishment and management of the state vehicle reporting system to assist agencies in the management of their vehicle fleets. The requirement to manage the state vehicle reporting system, in addition to the Vehicle Fleet Management Plan, is found in Chapter 2171, Subchapter C of the Government Code for Vehicle Fleet Services.

These directives address the OVFM responsibilities of establishing the vehicle reporting system to collect state agency fleet reports on inventory, operating costs and other related data. Additionally, OVFM monitors agency compliance with the state's alternative fuel program purchasing requirements, in accordance with Chapter 2158, Subchapter A, Government Code, and vehicle utilization information in accordance with Chapter 2203, Use of State Property, Section 2203.001.

OVFM reports to the Legislature on the vehicle information submitted by state agencies and provides a list of state agencies that fail to report complete vehicle information.

Texas Fleet Management System (TxFS)

The Texas Comptroller of Public Accounts awarded a contract to Agile Assets, Inc. on April 27, 2009, to implement a web-based fleet management system to fulfill the requirement set forth by the General Appropriations Act of 2008-2009. State agencies or institutions of higher education may access TxFS.

Annual Support Fee

State agencies and institutions of higher education shall be assessed a prorated annual system support fee based on fleet size. This is done through an electronic interagency contract (IAC). The rate of $9.25 per vehicle; or $25.00 total for entities owning four vehicles or fewer will be assessed to pay for annual system maintenance and provide additional fleet manager system training. The fee will be assessed on both active and inactive vehicles. Agency fleet managers are requested to forward the IACs to their appropriate accounting office and to reply to the email to confirm receipt.

Texas State Vehicle Fleet Management Plan

The Texas Vehicle Fleet Management Plan (PDF), is available on the Vehicle Fleet Publications page. It is for use by state agency fleet managers and others in regard to state vehicle fleet operations and reporting, and contains information about reporting in TxFS, active fleet size, waivers, alternative fuel usage and other useful information. Should you have any questions about the plan, please email OVFM.

Additional Resources


TXMAS contracts for alternatives to traditional vehicles can be located on TxSmartBuy

State Energy Conservation Office (SECO)

SECO offers information on alternative fuels and transportation issues.

U.S. Department of Energy (DOE)

The DOE's website has useful information that allows fleet managers to research vehicles; find alternative fueling stations and truck tops with electrification; improve fuel economy based on fleet needs and much more.