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OFF-HIGHWAY VEHICLE WARRANTY (OHVW) REPORT
State law requires manufacturers and distributors of off-highway vehicles (OHVs) who are licensed by the Texas Department of Motor Vehicles (TxDMV) to file an annual off-highway vehicle warranty (OHVW) report.
The OHVW report is due by March 1 of each year, and it must include warranty information for new OHVs purchased out-of-state that are warrantied in Texas.
Who Must File an OHVW Report?
You must file an OHVW report if you
- are licensed with the TxDMV as an off-highway vehicle manufacturer or distributor; and
- manufacture or distribute new OHVs.
OHVs include
- all-terrain vehicles (ATVs)
- off-highway motorcycles
- off-highway recreational vehicles (OHRV)
- sand rails
- utility vehicles (UTVs)
You must still file a report showing no activity even if you did not warranty any new OHVs in Texas during the reporting period (previous calendar year).
Filing an OHVW Report
You must file an OHVW report online using the Off-Highway Vehicle Warranty (OHVW) Report – Visual Guide (PDF), Form 01-269, Off-Highway Vehicle Warranty (OHVW) Report Format (PDF), and the Comptroller eSystems.
How to File Your OHVW Report
To file your OHVW Report, visit the Comptroller’s website and select the Webfile – eSystems Login.
- If you have not used eSystems before, select the Create Profile button and follow the instructions to create your user profile.
- If you already have a user profile, enter your User ID and Password and click Log In.
From the eSystems menu, select Off-Highway Vehicle Warranty Report and follow the instructions to file your warranty report.
What Your OHVW Report Must Include
Your annual OHVW report must include a separate line-item entry providing the OHV warranty information for each vehicle sold in the previous calendar year by a retailer outside the state of Texas to a customer who warranties the vehicle within Texas. Each entry must include the following:
- Vehicle Identification Number (VIN), make, model, year, purchase date, purchase price or manufacturer’s suggested retail price (MSRP)
- purchaser’s name and Texas address
- retailer’s name and address
The OHVW Visual Guide (PDF), the OHVW Report Format (PDF) and an example of a CSV Reporting Template (CSV) can assist you with the electronic filing requirements.
Due Date
The report is due annually on March 1 of the year following the reporting period. For example, warranty activity for calendar year 2021 is due by March 1, 2022. If the due date falls on a weekend or federal holiday, the report will be due on the next business day.
Additional Resources
- Senate Bill 586, 87th Texas Legislative Session
- TxDMV - Motor Vehicle Manufacturers and Distributors List