Manufacturer’s Off-Highway Vehicle Warranty (OHVW) Report

Beginning March 1, 2020, state law requires manufacturers of off-highway vehicles licensed by the Texas Department of Motor Vehicles (TxDMV) to file an annual report listing warranty information from Texas customers that purchased new off-highway vehicles (OHVs) from retailers not located in Texas.

Who Must File This Report?

As a TxDMV-licensed manufacturer of OHVs, you must file an off-highway vehicle warranty (OHVW) report online if you

• are licensed with the Texas Department of Motor Vehicles (TxDMV) as an off-highway vehicle manufacturer; and
• manufacture new off-highway vehicles.

The report must include warranty information for new off-highway vehicles purchased outside Texas and warrantied in Texas. Off-highway vehicles include

• all-terrain vehicles (ATVs)
• off-highway motorcycles
• off-highway recreational vehicles (OHRV)
• sand rails
• utility vehicles (UTVs)

As an off-highway vehicle manufacturer, you must file the report even if you did not warranty any new off-highway vehicles in Texas during the reporting period (previous calendar year).

How to File a Report

You must report online the required warranty information using the Comptroller eSystems.

To File Your Warranty Report

On the Comptroller website, select the Webfile – eSystems Login.

• If you have not used eSystems before, select the Sign Up button and follow the instructions to create your user profile.
• If you already have a user profile, enter your User ID and Password and click Login.

From the eSystems menu, select Off-Highway Vehicle Manufacturer Reporting and follow the instructions to file your warranty report.

What Your Report Must Include

Your annual report must include a separate line-item entry providing the OHV warranty information for each vehicle sold in the previous calendar year, by a retailer outside the state of Texas to a customer who warranties the vehicle within Texas. Each entry must include the following:

• the vehicle’s Vehicle Identification Number (VIN), make, model, year, purchase date, purchase price or manufacturer’s suggested retail price (MSRP)
• the purchaser’s name and Texas address
• the retailer’s name and address

An example of a CSV Reporting Template (CSV) and the OHVW Visual Guide (PDF) is provided here to assist you with the electronic filing requirements.

Due Date

The report is due annually on March 1 of the year following the reporting period. For example, warranty activity for calendar year 2019 is due on March 1, 2020. If the due date falls on a weekend or federal holiday, the due date will be the next business day.

*Please note that the deadline for 2020 reporting has been extended to April 1, 2020.

Additional Resources

• House Bill 1543, 86th Texas Legislative Session
• TxDMV – eLICENSING User Guide for Manufacturer and Manufacturer’s Representative Licenses (2017 edition)
• TxDMV - Motor Vehicle Manufacturers and Distributors List

Need Assistance With Reporting?

Contact the Comptroller's office at 833-227-0770 or email us.