The interagency Contract Advisory Team (CAT) was created to assist state agencies in improving contract management practices by reviewing and making recommendations on solicitation documents for contracts that have a value of at least $5 million during the full term of the contract, including any renewals periods authorized under the contract.
The reviews are conducted from a contract management and business perspective. A typical review will include suggestions on best contracting practices and risk mitigation strategies.
Solicitation documents should be sent to the CAT for review through the Procurement Oversight & Delegation (POD) web application. Requests for CAT reviews will be processed in the order received. CAT reviews may take up to 30 days to complete. Even if the review period exceeds 30 days, the agency does not have the authority to issue the solicitation until it receives a letter from CAT containing recommendations. Publishing a solicitation without receiving a letter from CAT may result in an audit finding.
To avoid impeding the agency's procurement process, state agencies should submit their major contract solicitation document(s) after final agency approval or for some state agencies, after final executive-level approval, (final executive-level approval may be necessary for some major contract solicitation documents, especially for IT related solicitations - see DIR IT Project Delivery Framework).
Requests for expedited CAT reviews can be made in the POD portal during the CAT submission process. Agencies may designate a solicitation as low-risk and select one of three options for the request to expedite: 1.) Template Solicitation 2.) Risk Analysis or 3.) Reduced Monitoring (if an agency is reported by the SAO as requiring reduced monitoring).
If requesting an expedited CAT review, the agency must attach supporting documents such as a previously reviewed template solicitation or the risk analysis and conclusions document.
Agencies identified by the SAO as requiring additional monitoring may not designate a solicitation as low-risk and request an expedited review even if the solicitation would otherwise qualify. Agencies requiring additional monitoring must also attach the needs assessment, acquisition plan, and risk assessment in addition to the full solicitation package.