State Travel Management Program – Hotel Contracts

Awarded Vendor(s)

Multiple vendors

Contract Term

October 1, 2017 - September 30, 2018

Exception - If a hotel enters into an agreement after October 1, it is considered an Interim Agreement, and the term is from the date approved through September 30.

Contract Information

The Statewide Procurement Division (SPD) contracts with hotels for discounted rates for state employees on transient travel while doing business for the State of Texas. SPD also arranges agreements with motels, bed and breakfasts, inns and other lodging establishments; however, the word "hotel" is used as an all-inclusive term.

In order to be awarded a contract with the State of Texas, hotels must offer rates at or below the U.S. General Services Administration rates. The maximum Texas in-state per diem lodging rate for locations not listed on the General Services Administration website is $85. The maximum out-of-state per diem lodging rate for non-listed locations is $89.

State contract rates are available based on the hotel's available inventory (limited availability) or may be offered at last room availability. In some instances, the contract rates may not be available during holidays or special events or lower rates may be available during low occupancy periods.

The individual hotel listing contains all the contract services offered by the contract hotel, listed as amenities. Some hotels offer free meals, airport transportation and newspapers. Hotels may extend contract rates to state employees for personal travel; however, that option is not a requirement of the agreement.