Application and Compliance Reporting Rural Law Enforcement Grants

How to Apply

For the Rural Sheriff’s Office Salary Assistance Grant Program and the Rural Constable’s Office Salary Assistance Grant Program, the county judge must apply for the grants on behalf of the offices. For the county attorney’s office, the county judge or the county attorney may apply. For all other eligible prosecutor’s offices, the prosecutor (district attorney, criminal district attorney or county and district attorney) must apply for the grant for their own respective office.

The grant application requires the following information:

• Name of the county/counties covered
• Name and contact information for the county judge or prosecutor applying for the grant
• Texas Identification Number (TIN)
• Mail code

In addition, for constable’s offices:

• Name of all eligible constables receiving a salary increase with SB 22 grant funds
• Salary pre-award
• Salary post-award
• FICA Percent
• Retirement Percent
• Unemployment Percent
• Worker's Compensation Percent

Application Deadlines

A qualified county or prosecutor’s office must apply for the grant starting 60 days prior to the beginning of the entity’s fiscal year and not later than 30 days after the first day of its fiscal year.

If a county has encumbrances for salaries before receiving SB 22 grant funding, the county will be able to backfill its budgeted funds over the months leading up to disbursement of grant funds. It was up to the county whether to adjust law enforcement salaries at the start of its fiscal year or to wait until grant funds are awarded to the county to adjust salaries.

By law, failure to file during the 90-day application period would require a qualified county or prosecutor’s office to wait until its next fiscal year to apply.

Annual Compliance Report

Counties and prosecutor’s offices that receive a grant must submit a compliance report at the end of their fiscal year. The compliance report will be electronic and will include information to help the Comptroller’s office determine whether the funds were spent on authorized expenses.

Any additional information requested by the Comptroller’s office must be submitted by the grant recipient within 14 calendar days of the request.

Sheriff’s office

The compliance report will include:

• Information for employees that received a salary increase using SB 22 grant funds including:
  • Name
  • Title
  • Job description
  • Salary increase date
  • Salary pre-award
    • - Base salary for FY before office/county received first grant
  • Salary post-award
    • - Total base salary + SB 22 salary increase for FY corresponding to compliance report.
  • Grant funds used for Base Salary Increase
  • Grant funds used for the incremental benefits relating to the Base Salary Increase
  • Total Grant Funds Used
  • Annually or Hourly
  • TCOLE numbers for each jailer and deputy
  • Swearing in date for deputies.
• Information for new hires paid using SB 22 grant funds including:
  • Name
  • Title
  • Job Description
  • Hire Date
  • Salary
  • Grant funds used for Base Salary
  • Grant funds used for the incremental benefits relating to the Base Salary Increase
  • Grant funds used for Insurance and other benefits relating to hiring a new employee
  • Total Grant Funds Used
• Information for any vehicles, firearms or safety equipment purchased including:
  • Type of equipment
  • Item Description
  • Cost
  • Grant Funds Used
  • Vendor Name
  • Invoice Date
  • Invoice Number
  • Delivery Date
  • Copies of purchase orders/invoice
  • Proof of payment i.e. receipts (submitted in PDF format)
• Pay ledgers for employees that received a salary increase or that were hired using SB 22 grant funds;
• Budget before the FY grant was awarded;
• Budget for the FY the grant was awarded; and
• List of all deputies and jailers employed at the sheriff's office and their salary at the end of the fiscal year prior to the grant being awarded and the reporting fiscal year.

Constable’s office

The compliance report will include:

• Information for employees that received a salary increase using SB 22 grant funds including:
  • Salary pre-award
    • - Base salary for FY before office/county received first grant
  • Salary post-award
    • - Total base salary + SB 22 salary increase for FY corresponding to compliance report.
  • Salary Increase Date
  • Annually or Hourly
  • Grant funds used for Base Salary Increase
  • Grant funds used for the incremental benefits relating to the Base Salary Increase
  • Total Grant Funds Used

• Office budget for fiscal year before the grant was awarded; and
• Pay ledgers for employees that received a salary increase using SB 22 grant funds;
• Budget for fiscal year the grant was awarded.

Prosecutor’s office

The compliance report will include:

• Information for employees that received a salary increase using SB 22 grant funds including:
  • Name
  • Title
  • Job description
  • Salary increase date
  • Salary pre-award
    • - Base salary for FY before office/county received first grant
  • Salary post-award
    • - Total base salary + SB 22 salary increase for FY corresponding to compliance report.
  • Grant funds used for Base Salary Increase ($)
  • Grant funds used for the incremental benefits relating to the Base Salary Increase
  • Total Grant Funds Used
• Information for new hires paid using SB 22 grant funds including:
• Name
• Title
• Job Description
• Hire Date
• Salary
• Grant funds used for Base Salary
• Grant funds used for the incremental benefits relating to the Base Salary Increase
• Grant funds used for Insurance and other benefits relating to hiring a new employee
• Total Grant Funds Used
• Pay ledgers for employees that received a salary increase or that were hired using grants;
• Budget for fiscal year before the grant was awarded; and
• Budget for fiscal year the grant was awarded.

• Pay ledgers for employees that received a salary increase or that were hired using SB 22 grant funds;
• Budget for fiscal year before the grant was awarded; and
• Budget for fiscal year the grant was awarded.

Contact us with questions about the SB22 program.

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Need Help?

For additional information, contact the Data Analysis and Transparency Division.