A "data center" is a facility of at least 100,000 square feet in Texas that has been, or will be, specifically constructed or refurbished to house servers and related equipment for processing, storing or distributing data. The Comptroller's office may certify single-occupant data centers that meet specific requirements related to capital investment and job-creation as "qualifying data centers."
Certain items necessary and essential to the operation of a qualified data center are temporarily exempt from the 6.25 percent state sales and use tax. Local sales taxes are due on purchases of these qualifying items.
An owner, operator and/or occupant of a data center can apply to the Comptroller's office for certification of the facility as a qualified data center and for registration as a qualifying owner, qualifying operator or qualifying occupant. Use Form AP-233, Texas Application for Certification as a Qualifying Data Center (PDF).
Data centers with agreements limiting the appraised value of the data center's property under Tax Code Chapter 313 do not qualify for this exemption.
Applicants must hold a Texas Sales or Use Tax Permit or a Texas Direct Payment Permit or must apply for a sales or use tax permit or direct payment permit when submitting the data center application.
Applicants must meet all of the following for certification as a qualifying data center:
Documentation outlining the plan to meet the capital investment and jobs requirements must be provided with the application. Information provided on and with the application is confidential.
After the data center is certified, the Comptroller's office will issue a unique registration number to the qualifying data center and each qualifying owner, qualifying operator and qualifying occupant who applies and establishes eligibility for the exemption. If a party qualifies for multiple positions, such as a qualified owner who is also the qualified operator, the Comptroller will issue only one number.
To claim the data center exemption on a purchase, a qualifying party must provide an exemption certificate listing the registration number of the data center and its own registration number on Form 01-929, Exemption Certificate for Qualifying Data Centers or Qualifying Large Data Center Projects (PDF). This certificate is the only documentation that a seller can accept for this exemption.
The sales tax exemption for qualifying data centers applies only to the 6.25 percent state sales tax. The retailer must collect the applicable local sales and use tax.
The following items, if necessary and essential to the operation of a qualifying data center, are eligible for the exemption when purchased by a qualifying owner, operator or occupant:
*Electricity: A predominant use study will be required to differentiate between taxable and nontaxable use of electricity from a single meter, unless the qualifying data center is a stand-alone facility and the qualifying occupant is its sole inhabitant. For more information about predominant use studies, see Rule 3.295, Natural Gas and Electricity. The qualifying owner, qualifying operator or qualifying occupant of a stand-alone qualifying data center is not required to perform a study and can, in lieu of tax, supply its utility provider with a properly completed Form 01-929, Exemption Certificate for Qualifying Data Centers or Qualifying Large Data Center Projects (PDF).
The following items do not qualify for exemption under this program:
All qualifying owners, operators and occupants of a qualifying data center will be responsible for filing reports and paying any local use taxes that may be due on purchases of qualifying items.
The sales tax exemption for a qualified data center is temporary and lasts for 10 or 15 years beginning on the date the Comptroller's office certifies the data center. The length of the exemption period depends on the amount of capital investment the qualifying owner, operator and occupant make.
The Comptroller will audit each qualifying data center at its five-year anniversary to verify:
The qualifying owner, operator and/or occupant of a qualifying data center are responsible for notifying the Comptroller once all 20 jobs have been created using a properly completed Form 01-160, Qualifying Data Center or Qualifying Large Data Center Project Job Creation Report (PDF).
The Comptroller will review job information annually until it is verified that each qualifying job has been retained for at least five years.
If the qualifying owner, operator and occupant of a qualifying data center (either singly or jointly) fail to meet one or more of the certification requirements, the Comptroller will terminate the data center's certification and revoke all related qualifying owner, operator and occupant registration numbers. Certification requirements include:
Each person who has his or her registration number revoked is liable for the state sales or use tax, including penalty and interest from the date of purchase, on all tax-free purchases made under the qualified data center exemption.
All qualifying owners, operators and occupants of a qualifying data center must keep complete records to document all tax-free purchases made under the qualifying data center exemption and to confirm payment of the local sales and use tax. The records must be retained until the data center's certification expires. In the event of a revocation, all records must be retained until all assessments have been resolved.
The retailer is required to keep the qualifying data center exemption certificate (PDF) containing the registration numbers of the purchaser and its associated data center and all other financial records relating to the exempt sale, including records to document the retailer's collection of the local sales and use tax. The retailer must be able to match invoices of tax-free sales to the purchaser's exemption certificate. The retailer can accomplish this by entering the registration numbers for the purchaser and associated data center on each invoice.
Retailers can verify the registration of a qualified data center and its associated parties (owner(s), operator(s) and/or single occupant) through the Comptroller's online verification system. However, a retailer is not required to verify a registration number before accepting a qualifying data center exemption certificate (PDF) from a purchaser at the time of sale.
A retailer is not required to accept an exemption certificate. If a retailer does not accept an exemption certificate, the purchaser can request from the Comptroller's office a refund of the tax paid.
A retailer is required to charge state sales tax if the person claiming a data center exemption does not provide a qualifying data center exemption certificate (PDF) with the required registration numbers at the time of purchase. However, a purchaser can request a refund of sales tax paid from the retailer.
To process a refund, a retailer will use the Comptroller's online verification system to check if the purchaser had a valid data center registration number when the item was purchased.
Purchasers with a valid data center registration number. The retailer can refund the sales tax or give the purchaser an Assignment of Right to Refund (PDF), as long as the purchaser provides a qualifying data center exemption certificate (PDF) with the required registration numbers to the retailer when making that request. Purchases made prior to the date a data center is certified by the Comptroller as a qualifying data center are not eligible for refund.
Purchasers who are new owners, operators or occupants of an existing, certified qualifying data center. New purchasers must apply for a registration number. The new applicant (purchaser) should include the registration number of the existing qualifying data center with the application. When the Comptroller's office processes the application, the effective date of the new applicant's (purchaser's) registration number will be made retroactive to the date the associated qualifying data center was certified by the Comptroller. The purchaser can submit the refund request to the Comptroller's office with the application for registration or return to the retailer for a refund after receiving the registration number.
In 2015, the Texas Legislature passed House Bill 855, which requires state agencies to publish a list of the three most commonly used Web browsers on their websites. The Texas Comptroller’s most commonly used Web browsers are Google Chrome, Microsoft Internet Explorer and Apple Safari.