Application and Compliance Reporting Senate Bill 8

How to Apply

For the Sheriff Immigration Law Enforcement Grant Program, the applicant must be a Texas county sheriff whose office has entered into an eligible immigration law enforcement agreement with U.S. Immigration and Customs Enforcement.

The electronic grant application requires the following information:

• Name of the county covered
• Name and contact information for the county sheriff applying for the grant
• Texas Identification Number (TIN)
• Mail code
• Copy of the immigration law enforcement agreement
• Resolution from the county commissioners’ court pledging not to reduce the amount of funds provided or appropriated to the sheriff's office in response to the sheriff's receipt of grant funds under this program

Application Deadlines

A qualified Texas county sheriff may apply electronically once per biennium, and applications are open year-round.

Annual Compliance Report

The Texas county sheriff that receives a grant must submit a compliance report at the end of the county’s fiscal year. The compliance report will be electronic and will include information to help the Comptroller’s office determine whether the funds were spent on authorized expenses. Grant funds may only be used to pay the costs associated with participating in the immigration law enforcement agreement that are not reimbursed by the federal government.

Any additional information requested by the Comptroller’s office must be submitted by the grant recipient within 14 calendar days of the request.

The compliance report will include:

• Under the Compensation for Persons Performing Duties Under the Agreement
  • Information for employees performing duties under the agreement that received compensation using grant funds including:
    • Name of employees
    • Salary for employees
    • Grant funds used for salary, bonus, or one-time payment
    • Grant funds used for benefits
    • Grant funds used for overtime
  • Information for employees receiving compensation using grant funds while another employee is out for training including:
    • Name of employees
    • Salary for employees
    • Grant funds used for salary, bonus or one-time payment
    • Grant funds used for benefits
    • Grant funds used for overtime

Under Generating and Delivering Reports

• Counties may use grant funds on grant reporting costs (34 TAC Rule 16.550(8)) or reporting costs (34 TAC Rule 16.550(11)) and will report:
  • Any compensation related to reporting costs or grant reporting costs including:
    • Name of employee
    • Total grant funds used
    • Description of costs related to reporting costs or grant reporting costs and grant funds used for this purpose
  • NOTE: Grant reporting costs and reporting costs cannot be more than 3% of the total grant amount.

Under Equipment, Related Services, and Repair or Replacement of Equipment Related to the Immigration Law Enforcement Agreement

• Each item or purchase must be listed separately when purchased with grant funds and not reimbursed by the federal government, and must include the following:
  • Invoice number
  • Invoice date
  • Vendor name
  • Delivery date
  • Type of cost (equipment, related services, or repair or replacement of equipment)
  • Name of equipment, related services, or repair or replacement
  • Description of the item or purchase
  • Cost of equipment, related services, or repair or replacement
  • Grant funds used for equipment, service, or repair or replacement

Under Attendance by a Person at Training or Other Events Required by the Immigration Law Enforcement Agreement

• Each expense must be listed separately and include the following information: Vendor/Training/Event Name
  • Type of cost (travel cost or training/event cost)
  • Description of travel or training costs
  • Date(s)
  • Grant funds used for travel costs or training costs

Under Costs to County for Confining Inmates Under the Authority Granted Under the Immigration Law Enforcement Agreement

• Description of costs to county for confining inmates
• Total cost
• Total cost not reimbursed/covered by the federal government
• Total cost reimbursed by the federal government

Required Documentation

• Invoices/purchase orders for any items purchased with grant funds
• Proof of payment for any items purchased with grant funds
• Salary documentation for any employee(s) that received compensation with grant funds for the fiscal year before receiving the grant
• Salary documentation for any employee(s) that received compensation with grant funds for the fiscal year correlating to the compliance report
• County Budget — fiscal year before grant award
• County Budget — fiscal year related to the compliance report
• Current Immigration Law Enforcement Agreement(s)

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Contact us with questions about the Sheriff Immigration Law Enforcement Grant Program.